Anaerobic Digestion • Composting • Biogas Markets • Food Waste • Manure • Low Carbon Fuels
17th Annual Conference
BioCycle REFOR17

Renewable Energy From Organics Recycling

Oct. 16, 17, 18, 19, 2017
Portland, Oregon
Red Lion Hotel On The River
Conference Of
The American
Biogas Council

Exhibitor Manual

Updated 9.19

Download PDF of Exhbitor Manual

Teri Sorg-McManamon 610-967-4135 ext. 33

Exhibit Setup and Registration

Monday, Oct. 16, 2017
3:00 PM – 8:00 PM

All exhibits must be
completely set up by 8:00 PM
on Monday, October 16, 2107


Exhibit Hall Schedule

Tuesday Oct. 17, 2017
  7:30 – 9:00 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:15 PM   Refreshment break

Wednesday, Oct 18, 2017
  7:30 – 8:30 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:00 PM   Refreshment break
  4:15PM   Tear down

Exhibit Ballroom open all day during Conference sessions on
Tuesday & Wednesday,
October 17 & 18.
Continental breakfast, Buffet lunch and Coffee breaks held in Exhibit Ballroom

Assistance with online registration
Rill Ann Miller 610-967-4135 ext. 22

Conference Venue
Red Lion Hotel On The River
909 N. Hayden Island Drive
Portland, OR 97217
(503) 283-4466
BIOCYCLE REFOR17 will be held at the Red Lion Hotel On The River where exhibits will be located in the hotel ballroom.

Exhibit Registration Includes
A maximum of two companies/organizations permitted to share one exhibit space.

Exhibit registration fee of $1795 includes:
• One 10' (wide) x 7' (deep) booth space (located in carpeted ballroom)

booth dimensions
• Free WiFi access in conference area
• 8' Back Drape and 3, 3' Side Drape
• 6' Skirted Table, 2 chairs and wastebasket
• (1) Booth Identification Sign
• Two Conference registrations (includes attendance of sessions, lunches, breakfasts)
Electricity (5 AMP, 120 volt): additional $115

This Is A Tabletop Show
This is NOT an equipment show.
Preferred materials are pop-up banners, free-standing floor displays, literature, video monitors.

If you plan to display light equipment, adherence to these parameters is required:
• Maximum weight for crate/content: 1,000 lbs.
• Crates should be no larger than 5' long x 3' deep x 4' wide.
• All shipments are subject to receiving/storage fees.
• Electricity limited to one 5 AMP, 120 volt outlet for use with computer, screen, exhibit lights.
• Equipment may not run, produce any noise or odor and is not permitted to hold water.

Exhibit Shipping

IMPORTANT: Red Lion Hotel On the River Shipping Department HOURS: Private freight companies should plan to deliver and/or pickup shipments between 8:00AM and 3:00PM - (PST/Pacific Standard Time).

Please refer to the hotel map on page 2 of the PDF file of Exhibitor Manual for delivery and pickup location.

Please be aware that third party delivery trucks need to have a LIFT GATE and must not be longer than 40' in length and no higher than 13' 11" in height. There is no fork lift. However, there is a pallet jack onsite.

Ship material SO IT ARRIVES NO EARLIER THAN Wednesday, October 11

Red Lion Hotel On The River
909 N Hayden Island Drive
Portland, OR 97217
Guest Name and Exhibitor company
BIOCYCLE REFOR17, October 16-19

Return Exhibit Shipping
Exhibitors responsible for return freight via UPS, Fed Express or private freight company. Please have your shipper numbers, labels and form available on site for return freight. Private freight companies should plan to pickup return shipments on Thursday, October 19 between 8:00 AM and 3:00 PM (see map on page 2 of PDF file of Exhibitor Manual for pick-up location). For specific questions, contact Red Lion Hotel Purchasing/Shipping Department — Damian Palacio, 503-978-4590.

Airport Transportation
• Taxi/Uber from airport to hotel
• Complimentary parking at Red Lion Hotel

Hotel Room Reservations
Please request BioCycle Conference Discounted Room Rates.
Standard Guestroom: $129 + tax/night — single/double
Premium Guestroom: $139 + tax/night — single/double
Reserve Online/Call (503) 283-4466

Audiovisual Services
For televisions, large monitors, etc, email.:
Andrew Guzie
Wayne Andrews
or call 503-978-4548

Cancellation Policy
$1,795.00 Refund If Cancelled By July 1, 2017
$1,346.25 Refund If Cancelled By July 30, 2017
$0.00 Refund If Cancelled By July 31, 2017

Terms And Conditions
By registering to exhibit, your company/organization agrees to follow the Terms and Conditions set forth by The JG Press, Inc. (dba BioCycle). The BIOCYCLE REFOR17 Conference venue is a hotel ballroom wherein exhibit space is limited to pop-up and freestanding floor displays. Exhibitors wishing to display "light equipment" — refer to the Light Equipment Parameters above. Contact Teri Sorg-McManamon, 610.967.4135, ext. 33 for a detailed description including weight and dimensions of equipment to be displayed within allotted exhibit space.

Equipment or devices producing noise or odors are not permitted. If these requirements are not met, The JG Press, Inc. reserves the right to require modification of any exhibit.

It is the responsibility of the exhibiting company to pay for additional charges incurred. At no time should any miscellaneous expenses be incurred by The JG Press, Inc.

Certificate of Insurance
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and Red Lion Hotel On The River and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither The JG Press, Inc. nor the Red Lion Hotel On The River maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.
(Send to Teri Sorg-McManamon)