15th Annual Conference
BioCycle REFOR15

Renewable Energy From Organics Recycling

Anaerobic Digestion
Biogas Markets • Food Waste
Manure • Composting • Biofuels
Official Conference Of The
American Biogas Council

October 19, 20, 21, 22, 2015 • Boston, Massachusetts • DoubleTree by Hilton Boston North Shore

Exhibitor Manual

Updated 10.8

Click here for pdf version of this information

Teri Sorg-McManamon 610-967-4135 ext. 33

Exhibit Setup and Registration

Monday, October 19
4:00 pm – 9:00 pm

All exhibits must be
completely set up by 9:00 PM
on Monday, October 19


Exhibit Hall Schedule

Tuesday, October 20, 2015
  7:30 – 9:00 am   Continental breakfast
  10:15 – 11:00 am   Coffee break
  12:15 – 1:30 pm   Buffet lunch
  3:30 – 4:15 pm   Refreshment break

Wednesday, October 21, 2015
  7:30 – 8:30 am   Continental breakfast
  10:15 – 11:00 am   Coffee break
  12:15 – 1:30 pm   Buffet lunch
  3:30 – 4:00 pm   Refreshment break
  4:30 pm   Tear down

Exhibit Ballroom open all day during Conference sessions on Tuesday and Wednesday, October 20 and 21.
Continental breakfast, Buffet lunch and Coffee breaks held in Exhibit Ballroom

Assistance with online registration
Rill Ann Miller 610-967-4135 ext. 22


Exhibit Shipping

Shipments to DoubleTree by Hilton Boston North Shore MUST be sent through SER Exposition Services. Please note that shipping fees apply.

Per the material handling document (link below) shipments should arrive on or before October 12, 2015.

Click here to download material handling document/form (pdf document)

Conference Venue
DoubleTree Boston North Shore
50 Ferncroft Road
Danvers, Massachusetts 01923
(978) 777-2500

BIOCYCLE REFOR15 Conference will be held at the DoubleTree by Hilton Boston North Shore where exhibits will be located in the hotel ballroom.

Hotel Room Reservations
Call hotel for room rates
(800) 222-8733 / (978) 777-2500

Exhibit Registration Includes
Exhibit registration fee of $1595
includes 7 x 10 FLOOR DISPLAY SPACE (Up to 10 feet maximum length), two company representatives, optional six foot draped table, electricity, two chairs PLUS attendance at sessions, continental breakfasts, lunches and refreshment breaks.

Note: A maximum of two companies/organizations is permitted to share one exhibit space.

This Is A Tabletop Show
(Banners, literature, video monitors, etc.)
• All shipments subject to receiving and storage fees
• Electricity is limited to one, 120 amp outlet for use with computer, video screen and/or exhibit light

If you plan to display light equipment, adherance to these parameters is required:
• Maximum weight for crate/content: 1,000 lbs.
• Removal of crate contents is responsibility of exhibitor
• Crates/pallets should be no larger than 7' long x 3' deep x 4' wide
• All shipments are subject to receiving and storage fees
• Electricity is limited to one, 120 amp outlet for use with computer, video screen and/or exhibit lights
• Equipment may not run, produce any noise or odor and is not permitted to hold water

Cancellation Policy
$1,595.00 If Cancelled By July 31, 2015
$1,196.25 If Cancelled By August 14, 2015
$0.00 If Cancelled ByAugust 15, 2015

Audiovisual Services
For televisions, large monitors, etc., contact:
Matthew D. Smith, Director of Event Technology, KVL Audio Visual Services
Office 617.661.0393

Airport Transportation and Parking
• Transport service available from Logan International Airport ($12 one way; $22 round trip) to Logan Express Bus terminal in Peabody (MA), located three miles from hotel.
Click here for aiport/bus terminal transportation details
• Complimentary hotel shuttle to/from bus terminal. Call hotel, 978-777-2500, about 45 minutes in advance with time of arrival at Logan Express Bus terminal.

Or call North Shore Taxi for ride to hotel, 978-532-2222 (24 hour service)

Certificate of Insurance
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and
DoubleTree by Hilton Boston North Shore and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither BioCycle nor the DoubleTree by Hilton Boston North Shore maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Terms And Conditions
By registering to exhibit, your company/organization is agreeing to follow the Terms and Conditions set forth by The JG Press, Inc (dba BioCycle). The BIOCYCLE REFOR15 Conference venue is a hotel ballroom wherein exhibit space is limited to pop-up and freestanding floor displays. Exhibitors wishing to display "light equipment" — please refer to the Light Equipment Parameters above. Contact Teri Sorg-McManamon, 610.967.4135, ext. 33 to provide a detailed description including weight and dimensions of equipment to be displayed within allotted exhibit space.

Equipment or devices producing noise or odors are not permitted. If these requirements are not met, The JG Press, Inc. reserves the right to require modification of any exhibit.

It is the responsibility of the exhibiting company to pay for additional charges incurred. At no time should any miscellaneous expenses be incurred by BioCycle.